RAPIDES PARISH LIBRARY

BOARD OF CONTROL

BY-LAWS

ARTICLE I.  Of the trustees.

Section 1.  The trustees shall meet for organization, annually on the third Tuesday in January.

Section 2.  The officers shall be President, Vice-President, and Treasurer, selected at the December meeting of the Board to serve for one year.  They shall be members of the Board.

Section 3.  Vacancies in offices shall be filled for the unexpired term at the first regular meeting of the Board after the vacancy occurs.

Section 4.  The President shall preside at meetings.

Section 5.  In the absence of the President, or his/her inability to act, the Vice-President shall exercise the President’s functions.

Section 6.  A member shall serve no more than two consecutive terms of five years each (plus any unexpired term of the member’s predecessor.)  Members missing six or more meetings in any twelve-month period shall be considered to have resigned.

Section 7.  The President and Vice-President shall be elected for not more than two consecutive terms of one year each.

Section 8.  The Treasurer shall serve as Chairman of the Finance Committee and shall approve all claims drawn on the Library’s bank accounts.  The President or any member of the Finance Committee shall approve all claims in the Treasurer’s absence.

Section 9.  No member of the Board or their immediate families shall sell products or services to the Library during his/her tenure on the Board.

ARTICLE II.  Of meetings.

Section 1.  Meetings of the Board shall be held monthly.  Special meetings may be called by the Secretary at the direction of the President or at the request of three trustees, and the notices for special meetings shall state the objects for which they are called.

Section 2.  At all meetings five members of the Board shall constitute a quorum.

Section 3.  At the organizational meeting in January the Board shall adopt the time of the meetings for that year.

ARTICLE III.  Of officers and employees          

Section 1.  The Board shall appoint the Director and he/she shall serve at the pleasure of the Board.

Section 2.  The Director shall hire employees and after a six month introductory period shall present them to the Board for ratification.

ARTICLE IV.  Of the Director

Section 1.  The Director shall be held responsible to the Board for the proper management of the library, for the preservation and care of its property, and for the discipline and efficiency of its service.

ARTICLE V.  Of the Secretary

Section 1.  The Director shall act as secretary of the Board of Trustees, and keep full and correct reports of their proceedings.

Section 2.  He/she shall give notice of all Board and committee meetings at least one week before the time of such meetings and shall have an attached agenda.

ARTICLE VI.  Of the order of business

Section 1.  The order of business at the regular meetings of the Board shall be:

  1. Calling to order
  2. Approval of agenda
  3. Approval of previously submitted minutes of prior meeting
  4. Election of officers
  5. Reports of committees
  6. Report of Director
  7. Reading of communications
  8. Unfinished business
  9. New business

ARTICLE VII.  Of resolutions and orders

Section 1.  A majority of the votes of the members of the Board present shall be necessary for the adoption or passage of any resolution or order.

ARTICLE VIII. Of amendments

Section 1.  These by-laws may be amended at any meeting by a majority of the entire Board, provided that 30 days notice has been given.

ARTICLE IX.

Section 1.  Unless otherwise stated, the Board shall follow the latest edition ofROBERT’S RULES OF ORDER.

Revised and approved by the Board of Control,  June 21, 2005

Revised:   Jan. 19, 2010