The duly appointed members of the Rapides Parish Library Board of Control are the fiscal body of the Library and thus are responsible for the finances of the Rapides Parish Library. The members serve without compensation.
The Rapides Parish Library Board of Control meets monthly on the 3rd Tuesday of the month (except July) to review financial statements, related documents and the investment practices of the Library.
The duly elected treasurer of the Rapides Parish Library Board of Control is the fiscal officer of the Library. The treasurer shall serve without compensation.
All funds received by the Library shall be deposited in one or more designated depositories no later than the business day following the receipt and shall be deposited in the same form in which they were received.
In selecting financial institutions and investment instruments to be used, the following general objectives are considered:
The Library is authorized to invest Library funds in:
Investments made by the Library must have a stated maturity date of not more than two (2) years after the date of purchase or entry into a repurchase agreement. (IC-5-13-9-5.6)
All interest derived from an investment by the Library shall be receipted to the fund of which they are a part.
All public funds of the Library shall be deposited in the designated depositories located in the territories limits of the Rapides Parish Library.
The Rapides Parish Library will not purchase securities on margin nor will it open a securities margin account for the investment of Library funds.
Whenever investments are made in a certificate of deposit, the investing officer will obtain quotes of the specific rates for the term of the CD. The quotes will be recorded in a memorandum and retained as a public record. The deposit will be placed with the designated depository quoting the highest rate of interest for the selected period. If two or more depositories tie for the highest quote, the deposit may be placed in any or all of the depositories quoting the highest rate at the investing officer’s discretion.
In October of each even numbered year, the Library shall solicit bids from authorized depositories for the purpose of acting as the Fiscal Agent of the Library. The depository with the most favorable quote (including interest rate, fees charged and other costs associated with the account) will be selected. The term of the Fiscal Agent will be for a period of two years.
The following types of transactions may be conducted by electronic transfer between financial institutions in order to expedite the transfer of funds as well as maximize interest earnings:
Adopted by Rapides Parish Board of Control, April 17, 2007
Ratified existing, Feb. 15, 2011